The FPS GOLD Accounting system is unmatched in features, functionality, and support. The full accounting package includes Accounts Payable, Fixed Assets, and Payroll Management systems that post directly to a powerful General Ledger application.

The Autopost gives you control of the setup and mapping of transactions from the Loan, Deposit, and Loan Origination systems to the G/L. The Check Reconciliation system is unsurpassed for reconciling, reporting, and transmitting check data. The Executive Information System places a wealth of critical information and ratios from our loan, deposit, and accounting systems on daily reports housed on our secure Web site. The Report Manager product can electronically extract data from text files (reports) to spreadsheet applications. And the FPS GOLD Financial Applications Team’s capable professionals will support your conversion and ongoing daily processing (no hand-off to another group).

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General Ledger (G/L)

• User-defined G/L account structure (total of 17 numeric digits with up to five different subfields)
• Organizational Chart/Responsibility Center/Cost Center setup for branches, cost centers, and subsidiaries
• Completely customized financial/board reporting to display actual vs. budget balances and calculate variances/ratios
• Online financial statements/reports (for five years) run by Org Chart/Resp Center/Cost Center or combination of cost centers at no charge
• Budget data uploaded from a spreadsheet with the ability to create multiple budgets per year
• Journal entries imported from a spreadsheet
• User-defined and pre-formatted online transaction history reports (for up to 60 months) run at no cost
• Backdate/forward date and automatically post reversing entries to the next accounting period
• G/L Sweep account processing automates journal entries for accruals, pre-paids, and amortizations
• Branch Allocation Table processing spreads journal entries based on Org Chart/Resp Center setup, user-defined cost center percentages, and loan account balance/qty information
• Ability to Close Balances to Next Year in total or by branch on your timetable and as many times as desired
• Use separate charts of accounts set up and used for other entities (G/L Clients)

Accounts Payable (A/P)

• User-defined vendor setup (up to eight numeric digits)
• Up to five different G/L bank accounts with multiple check formats and the ability to send payments/reversals to a vendor’s deposit account via Automated Clearing House (ACH)
• Invoice, Credit Memo, Manual Check, and Recurring Payment processing
• User-defined and pre-formatted online reports run at no cost
• A/P postings spread using Branch Allocation Tables or Distribution Profiles
• Form 1099 MISC reporting, printing, and electronic Internal Revenue Service combined Federal/State filing
• Separate vendor files set up for branches or other entities (A/P Clients), with the ability to combine 1099 MISC filing by federal Employer Identification Number (EIN)

Fixed Assets (F/A)

• User-defined fixed asset/pre-paid item setup (up to seven alpha-numeric characters)
• Up to three different depreciation bases per item
• User may calculate depreciation multiple times before posting to the G/L
• User defined and pre-formatted online reports run at no cost
• Spread F/A postings using Branch Allocation Tables or Distribution Profiles
• Recalculate and repost depreciation for prior periods
• Separate fixed asset files for pre-paid items or other entities (F/A Clients)

Payroll (P/R)

• User-defined employee number setup (up to 10 digits)
• Special payroll cycles processed weekly, bi-weekly, semi-monthly, monthly
• Flexible tax processing (Federal, FICA, Medicare, State, City/County, and Unemployment (Federal and State)
• Multiple payroll deposits/deductions for the same employee may be sent via ACH to deposit accounts at different financial institutions
• Company/Employee Benefits accrual and G/L posting
• User-defined and pre-formatted online reports run at no cost
• Form W-2 reporting, printing, and electronic filing to the Social Security Administration
• Separate payroll files set up for other entities by EIN (P/R Clients)

Check Reconciliation (C/R)

• Up to a 14-digit check number (standard length is 10)
• Checks issued/voided from the teller system and A/P automatically update C/R
• Checks can clear through internal deposit accounts and automatically update C/R with cleared information
• Pre-formatted online reports run at no cost
• Checks issued/voided can be transmitted to a third party
• Outstanding, voided, and cleared checks can be uploaded into C/R at no cost

Autopost and Loan Funding

• Online and computer-generated teller transaction mapping and posting to the G/L (Autopost) is set up and controlled by your institution with assistance from FPS GOLD staff
• User determines which transactions should be posted in detail or summary to the G/L
• User determines the method of summarization (such as summarize cash postings by teller number)
• Loan origination system automated funding transactions are set up and controlled by your institution with assistance from FPS GOLD staff

Executive Information System (EIS)

• Automatically generated loan, deposit, and G/L report combines critical information (budget vs. actual, liquidity, asset, liability, delinquent loans, and key ratios) to the financial institution (FI) at no charge
• At the request of the FI, e-mails may be sent with a link to the secure area of the FPS-GOLD.com website where the EIS reports may be displayed
• EIS reports are stored for one month
• The EIS reports may include the customized balance sheet and income statement of the FI

Report Manager (Electronic Data Extraction)

• Report Manager allows the user to open non-delimited text (.txt) files, define data that should be extracted from that file (report), and export that data in a delimited text file that can be opened in a spreadsheet application
• Report Manager is free of charge and allows the user to open standard reports from FPS GOLD or any other third party that have been downloaded as text files
• Users build Rep Man files (called masks) that can be saved and then loaded onto a text file for quick export to a spreadsheet application

Accounting Products